Campus Space Scheduler – User Manual

Welcome to the Campus Space Scheduler. This manual provides detailed instructions for using the application to book and manage campus spaces efficiently.

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1. Introduction

Campus Space Scheduler is an Android-based system designed to simplify the booking of classrooms, laboratories, and halls. It ensures conflict-free scheduling and provides a structured approval workflow.

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2. Getting Started

Installation

1. Install the application on your Android device.
2. Ensure internet connectivity.
3. Launch the app.

Login

1. Sign in using institutional credentials (Google or email).
2. The system identifies your role automatically.

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3. Dashboard Overview

After login, the dashboard provides:

• List of available spaces
• Navigation to booking and profile sections
• Real-time availability indicators

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4. Booking a Space

1. Open the Dashboard.

2. Select a space type:

   • Classroom
   • Laboratory
   • Hall
3. Choose date and time slot.

4. Enter required details:

   • Purpose
   • Description

5. If required (Lab/Hall for students):

   • Upload Letter of Recommendation (LOR)
6. Submit the request.

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5. Booking Approval Workflow

Booking requests follow a structured approval hierarchy:

1. Staff In-Charge reviews request
2. Faculty In-Charge approves (if applicable)
3. HOD provides final approval

Notifications are sent at each stage.

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6. Viewing Booking Status

1. Navigate to My Bookings.

2. View:

   • Pending requests
   • Approved bookings
   • Rejected bookings

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7. Cancelling a Booking

1. Open My Bookings.
2. Select the booking.
3. Click Cancel.
4. Confirm the action.

The system updates availability automatically.

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8. User Roles and Permissions

Student

• Submit booking requests
• Upload LOR
• View booking history

Faculty

• Book labs and halls
• View schedules

Staff In-Charge

• Approve or reject requests
• View schedules and bookings

Faculty In-Charge

• Review escalated requests
• Forward to HOD

HOD

• Final approval authority

Admin

• Manage users, roles, and schedules
• Maintain system data

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9. Notifications

Users receive notifications for:

• Booking submission
• Approval or rejection
• Cancellation updates

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10. Troubleshooting

Login Issues

• Verify credentials
• Check internet connection

Booking Issues

• Ensure selected time slot is available
• Fill all required fields

Upload Issues

• Check file format and size
• Ensure stable network connection

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11. Best Practices

• Book spaces in advance
• Avoid duplicate requests
• Cancel unused bookings
• Provide accurate booking details

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12. Limitations

• Booking during instructional hours may be restricted
• Some bookings require multi-level approval
• Internet connection is required

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13. Support

For assistance:

• Contact the system administrator
• Report issues via GitHub

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14. Conclusion

Campus Space Scheduler provides a structured, transparent, and efficient approach to managing campus space bookings, ensuring optimal resource utilization and minimizing conflicts.

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